Present: Sarah, John, Dave, Michale, Deb

Misc

• Confirming that we should only have 13 board members (correction on the website needs to be made to remove Cheryl Greene)
• Dave circulated another summary of bylaws situation & recap of the Chair position
  • to be discussed on the next call when more are present
• Michael brought up question of whether Treasurer should be 2 yrs
  • not important right now

Elections:

• 2 member at large
• 1 Secretary
  • Deb to fill in Secretary gap until Sept (although she won’t be able to attend future calls – just transcribing recordings)
• Poll Daddy WP Plugin will be used to collect member votes on the Member at large
• We should make the criteria for Members at Large very clear : We want to bring in “doers” onto the board
  • We can incorporate the language Alan/Sarah developed for the nomination emails
• Dave to circulate Survey Monkey to to winnow down the many At Large nominations and to contact the people who’s info is missing

Strategic Plan:

• The board voted to approve the initial  two page framework (a very exciting moment for SPM)
• There was interest in making a few grammatical tweaks to this already approved document (*minor* tweaks were permitted by the Board at the time of approval)
• There was a brief discussion about an interest in arranging a retreat during which we would solidify the Strategic Initiatives (date tbd)
  • Noted: Unlikely that all members of the Exec Committee would be able to attend
  • Given how much has already been accomplished with the Strategic Plan, is a retreat necessary?
  • Sarah to look into a potential date and overall interest in a retreat

Standardized project process:

• Document developed by Sarah and tweaked by Dave be reviewed by everyone by the next meeting
• Dave to do the initial testing on his own model as he embarks upon a new project

Forums and Form testing:

• Discussion around the value and limitations of Hoopla
• One of the major concerns is that Hoopla lacks email discussion threading
• Exec Committee analysis should not limit the ongoing member evaluation of Hoopla
  • It’s important to hear what the members who trial this platform think
• Strong call for a set of criteria by which we can evaluate proposed forums given the needs of our existing forum using members and the majority of members who aren’t using the forum for various reasons.
  • We must identify a platform that will cater to the needs of both parties
  • Deb to start criteria document
  • Exec Committee to contribute