Participants:  Geri Baumblatt, Dave DeBronkart, Judy Danielson, Dave Dolton, Peter Elias, Nancy Finn, John Grohol, Matthew Holt, Sarah Krüg, Janice McCallum, Jan Oldenburg, Parika Pinky Petaipimol, Burt Rosen, Danny Sands, Linda Stotsky, Joe Ternullo, Sue Woods.

Minutes from January 9 meeting approved with fixes to section on Gmail email aliases.

Treasurer’s Report/Membership Report

Danny Sands summarized the Treasurer’s report that was discussed in the January 9, 2018 meeting. Sponsorships are in good shape and membership growth is good, but retention is low. Burt Rosen is working with Tyson Ortiz to encourage renewals and will also be redoing the membership survey soon.

Dave Dolton asked about the possibility of obtaining another grant from RWJF. Nancy Finn, who along with Sarah Krüg, led the initial grant proposal, thinks we could present a viable proposal to them. Sarah agrees. Both recommend that we review some of the ideas that came out of the retreat in Boston that was funded by the initial grant to help with new proposal.

The idea of creating a new category of multi-year membership was raised, which would allow members to commit for greater than a single year, but less than a lifetime membership.  

There was a brief discussion on SPM2017 conference revenue, with Matthew Holt pointing out that foundations will sponsor conferences if aligned with their mission.

Board Member Introductions

Danny Sands welcomed new board members and asked all board members to introduce themselves and highlight areas they lead or want to lead. Danny has subsequently updated the Who Does What list on Google Docs.

Board Member Expectations

Danny Sands reviewed expectations of board members, including active participation on calls, reading the agenda and linked items before calls/meetings. These expectations are laid out in the Briefing Document on Google Docs. The 6 major expectations are:

1. Continue to be member
2. Attend meetings
3. Publicly identify your association with SPM
4. Accept responsibility for tasks
5. Connect appropriate SPM leaders to potential funders (or secure funding yourself)
6. Participate in discussions on Connect

High Level Goals of SPM

Danny Sands emphasized the need to remain focused on our 4 pillars of activity. As a volunteer organization, we also need to have someone leading each area to help manage all of the many activities being carried out by board members and other volunteers. The previously referenced Who Does What document lists ongoing initiatives and the leader(s).

Several members confirmed or agreed to new leadership roles, including:

Nancy Finn will lead the Doc Tom Award (Jan Oldenburg will help); Matthew Holt will help with fundraising; Jan Oldenburg will lead Alliances(with help from Sue Woods & Dave Dolton); Dave Dolton will lead Governance; Peter Elias and Sarah Krüg will lead Education.   

Managing all of the operational tasks is going well now, largely because there are more than a few people who are taking responsibility for getting things done.

Specific Areas

During the course of the meeting, multitasker extraordinaire Matthew Holt obtained agreement from HIMSS to allow free registration to the HIMSS18 conference for patients that are screened through a process that Matthew will run.

Next Full Board meeting is February 27, 2018 at 4 pm.