Board Members Present:  Danny Sands, Debra Cobb, Eric Bersh, Joe Ternullo, Mary Hennings, Jan Oldenburg, Lynda Mitchell, Judy Danielson, Peter Elias, John Grohol, Burt Rosen, Brian Mack, Matthew Holt, Geri Lynn Baumblatt, Lisa Thompson; Sue Woods, Lynda Mitchell, Matthew Holt, Helene

Full attendance record available here.

Welcome and Level-setting                                                Sands

Announcements                                                                    Sands

Short meeting, prior to Retreat

Minutes from last board meeting                                       Sands

Approved.

Treasurer-Membership Report                                            Cobb

$152,000 to date.

Consultant Update                                                                Thompson

Deliverables – diagnosis of problems; revised strategic plan; governance structure; staffing structure; implementation roadmap; financial model (model on Connect).  On track for schedule. 31 interviews scheduled; 22 completed. Planning a strategic retreat. Amber will be interviewed in mid-June. Strategic goals include: align our purpose for next 3 years; summarize learnings from members; engage community in powerful but simple ways (ex: Chicago meet-ups). Lisa opened floor to comments and questions. Danny asks if we can be truly participatory?  Lisa says yes if we can looking at participatory issue by issue. Jan comments on success of HIMSS. Helene talks about how well things work when people are passionate about being involved with. Mary talks about having specific goals. Danny expects everyone on the Board to be very involved with Lisa’s process. Brian thinks there are many ways we can make improvements. Helene comments that sometimes structure needs to be changed to get effective outcomes. Jan wonders whether interviewee list can be widened a bit to include others who have been loyal but never part of Board. Geri agrees. Lisa wonders if this expansion is needed right now and prioritize a list for later. Lisa suggests that retreats should include others not on the Board to flesh out ideas. Danny says reach out to Lisa directly with new ideas or questions.

Signature Initiative Update           Oldenburg, Sterling, Rulon, Rosen

Jan went over updates, also on website. Think about SI as the process of bringing in members to update and enhancements. PatientsIncluded figures as large part of SI. Lucien fully on board. Danny asks about Project Manager time requirements. Freelance fees range from $50-100/hr. Matthew wonders how difficult it will be to recruit 16 members to committee. Helene asks about flexibility of committee meetings. Jan says committee will have a certain charge and they can do it in the time required. Danny asks that corporate partner associations also be S4PM sponsors. Jan says she would ask Board to finance the Project Manager separate from corporate sponsors. Jan talks about levels of involvement from PatientsIncluded like yellow, green, blue. LegalHealth should be consulted. Lisa will talk to LegalHealth.  The role of the Project Manager part of slide presentation. Andrew Prong comfortable with us taking over from PI and is willing to intervene if we have problems. Sarah to brief Jan on “seal of approval.”  Next steps: hire project manager and involve members. Danny wants a specific budget number for Manager. Jan would like budget approval for $10K for Manager.  Motion carried and budget approved.

Marketing Update / Ambassador Program Update            Danielson

Not going with traditional marketing plan.  More content and specific marketing.  Partner with Health Story Collaborative. Patient stories in June. John Novack providing the marketing. Novack collecting stories for blog. Working with PI. Brochure refresh – waiting for printing quote. Judy wants those with large Twitter following to do posts related to new content. Helene suggests giving Board the links so they can put on LinkedIn, etc.

Conference Update                                                         Sands, Ternullo

Joe will do via Connect.

Voice of the Members, M-a-L Update                                            Mack

Replacing Connect is on the agenda again. Conversation with deBronkart about healthcare coding related to fees paid to the AMA if you get patient data from third-party app. Town Hall on 5/13 re: COVID-19 went well. Next TH is July 15. Lisa suggests the topic of the work she is doing. Brian wants to grow TH audience. Recent Chicago area meet up that Danny and Burt were involved in.

Summary: How did it Go?                                                               Sands

Eric: meeting went well! Others agree.

 Adjourned at  7:35 — Next board meeting: June 23, 2020, 6:00 – 7:30 pm ET

Respectfully submitted,

Eric N Bersh

SPM Board Secretary