Participants:  Geri Baumblatt, Dave DeBronkart, Dave Dolton, Nancy Finn, John Grohol, Matthew Holt, Sarah Krüg, Janice McCallum, Jan Oldenburg, Joe Ternullo, Sue Woods

Minutes from last full board meeting approved         Janice

#SPM2018                            Joe/Sarah

Joe outlined areas that need help from board members, in particular promoting registrations to our networks and seeking additional sponsorships.

The entire meeting was devoted to conference preparation. Below are some notes that may be useful for planning future events.

We need to make it easier to post member discount codes to aid in registration. In general, hurdles to the registration process hurt us and caused extra work for us this year. HIMSS controlled the process, so we were dependent on them.

Program

Agenda will be patterned after last year’s format.  Program will include list of sponsors, logos, dear friends, Doc Tom award, speakers, agenda, in appreciation. Last year, we listed everyone who contributed something beyond registration fee. Looked at website & ran it by John Grohol.

Manifesto Justin Kunkel

We went back to original idea of collecting input that will go into the manifesto instead of attempting to create a draft of a manifesto at the event. We will split into groups and brainstorm “I will” statements from various points of view (patient, providers, caregivers, facilitators).  After conference, we will combine input & craft the document.

Sarah: Day is structured into 3 parts—structured to serve as guiding principles for manifesto. Start of the ongoing conversation to continue to engage the community. We don’t want buzzwords on paper; want something we can really stand behind.

Judy: conference day is the 1st step. Manifesto will evolve. This process will help us with engagement.

Contingency plan.

We reviewed ideas for backup if any speakers fail to show up.

Marketing – Judy

We have a lot of content & messaging for promoting the conference. She suggests spreading the work via groups you know (and individuals). E.g., The Lown Institute just posted info about the conference.

Doc Tom award: There are 3 judges and we have 15 nominations.  Joe suggests we send out a press release immediately after and put it on the website. If recipients are not already life members, make them life members.

Vote: Board voted on making Doc Tom award recipients life members: Unanimously approved.

Speaking opportunity

We have been offered an opportunity to present a session at HIMSS19. Abstract needs to be submitted by early November.

Alliances & Partnerships         Jan

Jan had posted draft principles to guide alliances & partnerships selection. An updated version incorporating commentary is now posted.

Learning Exchange            Sarah

Brief comments on last and next planned Learning Exchange. May feature Victor Montori.

Reminders/Announcements: Conference 10/17/18!!! Danny

Adjourn — Next board meeting October 23, 2018 at 4:00 pm.

Respectfully submitted,
Janice McCallum
SPM Board Secretary